Office Manager (50–100%) – International HQ, Lucerne

Switzerland (Lucerne)

Full or part-time

Permanent employee

Your mission

As our Office Manager, you are the organizational backbone of our international headquarters in Lucerne. In this diverse and hands-on role, you ensure that our office runs smoothly while supporting our global HR operations and creating an efficient, welcoming workplace for our team. You enjoy variety, take ownership, and thrive in a fast-paced international environment where no two days are the same.

Your responsibilities include:

Office Management: Ensure the smooth day-to-day operation of our headquarters, including office infrastructure, supplies, facilities, and vendor management.
Global HR Coordination: Coordinate and support administrative HR processes across our international locations, including onboarding, employee documentation, contract administration, and collaboration with external HR partners and local teams.
Administrative Support: Provide organizational and administrative support to management, coordinate meetings, prepare documents, and manage correspondence.
Communication & Coordination: Serve as the central point of contact for internal and external stakeholders, suppliers, service providers, and employees worldwide.
Events & Culture: Organize team events, internal meetings, and office activities that foster collaboration and a positive workplace culture.
Process Improvement: Continuously identify opportunities to improve administrative and HR processes and implement pragmatic, efficient solutions.

Your profile

You are a highly organized and proactive professional who enjoys taking responsibility and keeping things running behind the scenes. You combine a pragmatic, hands-on mindset with a high standard of accuracy and attention to detail.

You bring:

Several years of experience in Office Management, Executive Assistance, HR Administration, or a comparable administrative role.
Strong organizational skills and the ability to manage multiple priorities in a dynamic setting.
A keen eye for detail and a structured, precise way of working without losing sight of the bigger picture.
A pragmatic, solution-oriented mindset with a hands-on approach.
Excellent interpersonal and communication skills with a strong service orientation.
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HR systems is an advantage.
Fluent German and English, both written and spoken.

Why us?

International and fast-growing company with perspectives, transparent communication and short decision-making processes
Modern working conditions with a high level of responsibility
High pace, motivated colleagues, a flat organisational structure and ambitious growth goals
Diverse and climate-neutral company with a heart for people and planet
Flexible workload between 50–100% depending on your availability and profile.

Über uns

Impact Acoustic steht seit 2019 für innovative Schweizer Akustiklösungen mit hoher Designkompetenz. Als Schweizer Pionier gestaltet das Unternehmen gemeinsam mit renommierten Kunden weltweit die Zukunft der Raumakustik – geprägt von Innovation, Nachhaltigkeit und zirkulärem Design.

Nachhaltigkeit ist fester Bestandteil der Unternehmens-DNA: Impact Acoustic arbeitet mit recycelten Materialien und setzt sich aktiv für ein weltweites Verbot von PET-Flaschen ein. 2025 wurde das Unternehmen von BILANZ als eines der innovativsten Unternehmen der Schweiz ausgezeichnet. Mit über 180 Mitarbeitenden, dem Hauptsitz in Luzern, Produktionsstandorten in Mailand, San Diego und Manila sowie Business-Development-Teams in Europa, Amerika, dem Nahen Osten und Asien ist Impact Acoustic international vernetzt und global präsent.